DVA (Malaysia) Sdn Bhd Is Looking For Executive Assistant to the CEO and Office Manager at Kuala Lumpur Full Time

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties and responsibilities generally reflect the expectations of this position but are not intended to be all inclusive. This position is responsible for supporting the CEO on any and all tasks that need to be completed, as well as managing the overall office for the 65+ headquarters teammates. Additionally, this role will provide administrative support to other members of the leadership team (particularly the “Executive Committee”), as requested by the CEO. As Executive Assistant to the CEO, this role will involve:

• Welcoming visitors and being a warm and positive “face of DaVita”
• Managing the CEO’s calendar, including making appointments and prioritizing sensitive matters
• Planning and coordinating travel, including flights, hotels, ground transport, etc.
• Maintaining comprehensive and accurate records, including minor accounting duties (if required)
• Managing expense reports, including submitting the CEO’s claims and helping review others’ report
• Organizing meetings, including scheduling, sending reminders, organizing catering, etc.
• Answering phone calls and written correspondence in a polite and professional manner
• Performing the “gate-keeper” role with skill and grace, helping protect the CEO’s time and prioritize matters appropriately
• Providing any other requested administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
• Taking notes in meetings (when requested), then following up to ensure action items are completed
• Consolidating materials such as monthly operating review decks, coordinating with functional leaders on their inputs as required
• Coordinating with DaVita’s leadership teams (and other executive assistants) in other countries, including Hong Kong (Asia Pacific Regional Leadership), London (International Leadership), and the US (Enterprise Leadership)
• Finally, this person will be asked to help manage some personal administrative requests by the CEO, though these will be limited in nature

As Office Manager, this role will involve:

• Overseeing the general office operation
• Greeting visitors, answering a high-volume of incoming phone calls and delivering world-class Service Excellence to our partners
• Purchasing office supplies and equipment and maintaining proper stock levels
• Producing reports, composing correspondence, and drafting new contracts
• Helping celebrate (and sometimes arranging gifts) for teammates’ birthdays, anniversaries, new babies, and other significant personal milestones
• Taking personal accountability to help improve the “vibe” or “karma” of the office, coming up with ideas or new programs to continually strengthen morale and teammate experience

MINIMUM QUALIFICATIONS

(Education, licenses, certifications, and experience required to fulfill the essential duties)

• Bachelor’s degree required
• Strong work tenure: five to seven years of experience supporting senior executives, preferably in a multi-national organization
• Experience and interest in internal and external communications, partnership development, etc.Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and social media web platforms (Facebook, Instagram, LinkedIn)
• Must possess excellent written and verbal skills in English and Bahasa