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Job Description
JOB SUMMARY:
The Administrative Staff will handle the Administrative Department in executing overall administrative functions and oversee support of office personnel.
DUTIES & RESPONSIBILITIES:
- Organize, supervise, manage and evaluate all assigned third parties such as but not limited to Administration
- Manage, monitor and coordinate repairs and/or maintenance works for office equipment.
- Update and monitor the asset tagging system in coordination with Audit Department.
- Strictly implement proper housekeeping and oversee maintenance services.
- Coordinate and properly document third party contracts and billings across all admin and facilities contractors including but not limited to housekeeping, reception, lease agreement, water services, etc.
- Ensures compliance and monitoring of preventive maintenance schedule.
- Oversee front desk operations.
- Consolidate and coordinate shuttle services requirements.
- Ensure that all shared office equipment, appliances and/or assets are working and in good condition.
- Monitor and process billings regularly.
- Coordinates environmental/ pest control schedules and requirements
- Coordinates repair requests, maintenance & replacement of office equipment’s, appliances, furniture, furnishings, pantry and other office/ housekeeping requirements
- Secures gate pass approval.
- Manage compliance to company security guidelines and procedure.
JOB SPECIFICATIONS & QUALIFICATIONS:
- Candidate must possess at least a Bachelor’s/College Degree, Business Studies/Administration/Management or equivalent.
- At least 1 year of working experience in the related field is required for this position.
