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Job Description
This role will be responsible for assisting Office Manager in day to day office administrative work which includes tasks such as purchasing of office supplies, keeping records, hotel reservations, renovation projects, office repairs and general upkeep of office in HQ and branches.
- Assist in day to day office administration department such as hotel reservation for staff/visitors, issuance of purchase requisitions, monitor payment due date, monitoring of stationaries and pantries supply, staff PPE etc.
- Arrange with vendors and contractors for any office repair and maintenance work (scheduled maintenance and ad hoc maintenance)
- Assist in all upgrading and renovation works for branches and head office
- Assist in monitoring rented premises such as renewal of tenancy, repair and maintenance works, general upkeep for branches and head office.
- To assist in liaison with relevant authority and infrastructure facilities for branches and head office
- Responsible in monitoring of business licenses, signboard, company cars, road tax renewal and services, signboard application, renewal, termination, etc
- To assists in ad-hoc issues/duties that assigned from time to time.
Key Requirements
- Min 2 years of experience in office administration and facility management.
- Experience in assisting office renovation project, upkeep, repairs and maintenance office work.
- Familiar with the authority requirement for different infrastructure facilities (TNB, Syabas, BOMBA, councils etc)
- Able to work independently with multiple stakeholders and have high personal integrity
- Ability to multitask and prioritize daily workload with basic knowledge of office facilities management.
- Strong sense of urgency in work a
